Title:  Space SLS Director

VACCO Industries

Job Description

Job Title:                    Director, Program Office

Department:              Program Management

Reports To:                Sr. V.P., Programs/Business Development

FLSA Status:             Exempt - 223G          

Prepared By:                         L. Sheffield

Prepared Date:          March 15, 2010

Dept. Approval By:   ___________________________   Date:  ________________

H.R. Approval By:    ___________________________   Date:  ________________

SUMMARY:

Reporting directly to the Sr. V.P., Programs/Business Development is responsible for managing cost, quality and schedule of assigned programs. In addition to program management duties, this position requires regular direct interaction with key customers. With limited supervision or direction, the Director of Program Office will plan and execute multiple engineering design and manufacturing programs for defense, defense related and aerospace products. Programs are separately funded and usually have different customers and varied requirements. Programs include elements of design, analysis, materials and process development, test and evaluation of structures and components.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Champion the PIP/PIM process, within the organization and be accountable to implement and ensure adherence to the established principles and guidelines.

Act as Lead Program Manager to mentor, coach, and train other program managers; including managing day-to-day performance management issues, if required. Will act as a liaison between the Executive Staff and Program Management by attending Staff meetings.

Accountable for the operating budget of the Program Management; ensure adherence to established financial goals.

Program Management Responsibilities:

Plan, develop, implement, and coordinate all assigned programs.

Design, establish, and maintain staffing and an organizational structure to effectively accomplish the program management function; recruits, employs, trains, supervises, and evaluates program managers and staff members. Create program organization and staffing requirements.

Direct, oversee and supervise an interdepartmental team of individuals and suppliers to meet customer quality, performance and schedule.

Coordinate with Engineering, Operations, Quality Assurance, and Finance, to manage programs effectively to assure overall business sales and profit goals are met.

Develop and manage program budgets for each program and perform regular cost and productivity analyses.

Assure planning is efficiently released to shop through regular interaction with Managers.

Establish and implement short and long-range goals, objectives, policies, and operating procedures to improve overall business performance and value.

Monitor and evaluate program effectiveness; effect changes required for improvement.

Direct, manage, and oversee the daily administrative components of programs.

Develop and implement systems and processes to establish and maintain program records.

Will utilize Earned Value Measurement techniques to create baselines, determine earned value from project status, calculate earned value indices, and estimate final cost and completion date for assigned programs.

Assist in the proposal preparation and negotiation process.

Implement continuous improvement strategies.

SUPERVISORY RESPONSIBILITIES:

Directly supervises employees in the Program Management Department.  Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS:

Strong communications skills both oral and written to be able to communicate effectively with all levels of management. Understanding of Finance, Operations and Contracts. Requires practical experience with project management practices including work breakdown structure, scheduling, resource loading, risk management and assessment, cost account management, cost estimation and planning (Integrated Master Plan and Integrated Master Schedule).  Proficiency with Earned Value Measurement techniques. Requires experience in change management and consensus building.  Must have ability to collaborate across multiple departments to form strong relationships.  Must be willing and able to travel. Working knowledge of Government contracts - Federal Acquisition Regulations (FAR). Proficient in the use of MS software including Word, Excel, PowerPoint, Outlook and MS Project required.  Project Management Professional (PMP) certification preferred.

EDUCATION and/or EXPERIENCE:

Bachelors Degree in Engineering, Finance, or Business Management.  A Professional in Project Management (PMP) Certification preferred.  A minimum of ten years of progressive Programs Management experience, with a minimum of five (5) years in a management role, in an aerospace/DOD contractor environment; including supervision of subordinate Program Managers.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from customers. Ability to effectively present information to top management and the ability to communicate with Customers, Suppliers and Internal Departments.

MATHEMATICAL SKILLS:

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to sit for long periods of time, walk and reach with hands and arms.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

Majority of work is performed in a typical office environment with no major sources of discomfort.  Essentially a normal controlled working environment with noise levels within acceptable safety limits and acceptable lighting and temperature conditions. 

This description indicates the general nature of the tasks and responsibilities required of positions given this classification.  It is not intended as a complete list of specific duties and responsibilities, nor is it intended to limit or modify the right of management to assign, direct and control specific duties of individuals performing this function.  The Company reserves the right to change, modify, amend, add to or delete from any section of this document as it seems, in its judgment, to be proper.  This description supersedes any previous description for this position.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.